{"id":14916,"date":"2023-09-08T14:36:11","date_gmt":"2023-09-08T19:36:11","guid":{"rendered":"https:\/\/www.imegcorp.com\/?p=14916"},"modified":"2023-09-26T20:25:06","modified_gmt":"2023-09-27T01:25:06","slug":"four-strategies-to-level-up-your-hybrid-meeting-equity","status":"publish","type":"post","link":"https:\/\/www.imegcorp.com\/insights\/blog\/four-strategies-to-level-up-your-hybrid-meeting-equity\/","title":{"rendered":"Four strategies to level-up your hybrid meeting equity"},"content":{"rendered":"<p><span data-contrast=\"auto\">By Mark Bradley and Davin Huston<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Chances are, you\u2019ve been in a hybrid meeting gone wrong. You\u2019re attending virtually, only to discover you are having a tough time seeing and hearing the participants on the far side of the call. You raise your screen-hand to comment, and no one notices. You&#8217;re distracted by background noise or the chatter of side discussions in the room.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Or perhaps you\u2019re attending in person and can\u2019t tell who all is in the virtual room and can\u2019t distinguish which virtual attendee is speaking because they are lost behind a presentation screen.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The result is meeting attendees who feel ignored, isolated, cut out, or sidelined, which has been shown to lead to dissatisfaction, disengagement, and reduced productivity.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">To solve that problem, there\u2019s a growing trend toward \u201cmeeting equity,\u201d enabling all attendees, wherever they are, to equally take part in a meeting or classroom activity.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">New strategies are increasingly being used in colleges and office training environments that allow the participant to choose their best way to learn whether by attending a class in real-time (in person or online) or watching at their convenience\u2014or a mix of those strategies. These strategies mix same-time in-person, same-time online, and on-demand online experiences.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Achieving meeting equity in these scenarios requires technological and acoustics solutions. Here are four strategies:\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">A series of cameras, using artificial intelligence as a director. This can offer a cinematic view of the meeting space, allowing remote participants to see the nonverbal cues in the room. The conference cameras capture the full room view and close-ups simultaneously, while also highlighting the current speaker, so everyone can feel like they are, to quote the musical \u201cHamilton,\u201d \u201cin the room where it happens.\u201d<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Beam-tracking microphones. These optimize everyone\u2019s voice, so it\u2019s clear who is speaking and what they are saying, even if they are moving around a room.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Next-generation digital whiteboard collaboration system. This allows participants\u2014remote and in person\u2014to communicate ideas in templates automatically shared to the group after the meeting. Some can even convert photos of handwritten sticky notes into editable images and digitize handwritten sticky notes for use in videoconferences.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559684&quot;:-2,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Speech intelligibility. Room acoustics and noise play a key role in speech intelligibility for both participants in the room and those who are virtual. Not only is noise an unwelcome visitor to the meeting, sound reflecting off the room\u2019s surfaces can come into play as well and should be carefully examined by acoustics professionals.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">No matter the technology, the meeting host will still need to be committed to making the meeting equitable and inclusive. But the growing number of AV tools can go a long way toward supporting that goal.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n<p><i><span data-contrast=\"auto\">Mark Bradley is an IMEG Project Executive and the <\/span><\/i><a href=\"https:\/\/www.imegcorp.com\/news_events\/mark-bradley-qa\/\"><i><span data-contrast=\"none\">company\u2019s A\/V technology expert<\/span><\/i><\/a><i><span data-contrast=\"auto\">. Davin Huston is an IMEG <\/span><\/i><a href=\"https:\/\/www.imegcorp.com\/news_events\/qa-with-davin-huston-imeg-technology-designer-of-distinction\/\"><i><span data-contrast=\"none\">Technology Designer of Distinction<\/span><\/i><\/a><i><span data-contrast=\"auto\">.\u00a0<\/span><\/i><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:259}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>New strategies are increasingly being used in colleges and office training environments that allow the participant to choose their best way to learn whether by attending a class in real-time (in person or online) or watching at their convenience\u2014or a mix of those strategies.<\/p>\n","protected":false},"author":5,"featured_media":14917,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_links_to":"","_links_to_target":""},"categories":[241,3,78],"tags":[],"acf":[],"yoast_head":"\n<title>Four strategies to level-up your hybrid meeting equity - 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